Backup strategies for a professional photographer ver. 2

A while back a wrote a post about my backup strategy, but I’ve changed my workflow significantly since then so I thought I needed to make an updated post.  This should be helpful to anyone trying to figure out how to keep the precious images, we as professional photographers take, safe from accidental loss or deletion.  Backup is one of the most important things a photographer needs to do.

First of all, I forget who said it, but if you don’t have a digital image in at least 3 places you don’t really have it.  You should have 3 copies of any picture you take, you also should have an offsite copy just incase your home or office is broken into or fire or something else destroys your hard drives.  This might seem like overkill, but trust me, things happen.  I once had to get some data from what I call my last resort offsite backup because of a stupid mistake on my computer.  It’s scary, I’m really glad I was making good backups.

My Workflow:

First of all, as soon as I get home from a shoot, I begin importing images into my Lightroom catalog and to the folder it creates on my hard drive.  I don’t have time in this post to go into my Lightroom workflow, but the images get placed into an organized by date folder on my drive.  Then I put the CF memory card to the side and I don’t delete it until all my backups have been made, typically by the next morning.

First Backup:

Data Robotics Drobo 4-Bay USB 2.0/FireWire 800 SATA Storage Array DR04DD10The important key to backing up is that it has to be automatic.  You will forget if you have to do it manually.  I use software called Sync Toy on my PC.   You can see how to automate the software here.  Automatically each night, Sync Toy copies any new or changed images from my working hard drives inside my PC over to my Drobo.  This way I have my original working copy on my fast internal raid 0 array, plus an extra copy on my Drobo.  The Drobo is much slower but provides the additional protection that a drive can fail and be replaced without any loss of data.  I can’t go into what a Drobo is here, but you can check out their website.

Offsite Backup:

So now we have 2, and essentially 3 copies of the pictures because the Drobo provides protection from a hard drive failure itself.  What about the offsite backup? In the past I would just occasionally put a copy of all my images on an external hard drive and store it somewhere offsite, but this is a pain and it doesn’t get updated frequently enough.

Why Carbonite doesn’t work:

I’ve tried various services like Carbonite that promise unlimited offsite backup.  This doesn’t work for a pro photographer!  Here is why.  I have a new Docsis 3.0 internet connection with 5mbps up, so technically I have plenty of bandwidth to upload as many files as I need quickly.  The problem is, at first Carbonite works very fast.  However, after around 50gb of storage, they start to slow down your uploads so much that it becomes very difficult to keep up with incoming images even if backing up constantly day and night.  After 200gb they slow you down to 100kbps, so you are pretty much done at that point.  So even though they claim unlimited backup, they slow you down so much that it’s not practical.  I always wondered how they got unlimited storage for $60 a year, now I know.

Amazon S3 to the rescue:

I signed up for the Amazon S3 service.  This gives you storage space on Amazon’s servers that you can use as much and as fast as you want, they just charge you per GB of storage.  If you use their reduced redundancy storage option, which is still 99.9% reliable, plenty for a 3rd offsite backup, it cost about $10 per 100GB per month.  This might seem like something very complicated, but if you get software called Cloudberry Backup for about $30 it steps you through the process and automates the backups.  With the Cloudberry software, every night any new pictures I’ve imported, are automatically uploaded and backed up to the Amazon S3 service.  S3 is so fast that I can backup a whole wedding’s worth of raw images overnight.  What I’m going to do so the cost doesn’t get too high, I’m still going to keep my offsite physical hard drive backup and update it every few months.  My latest 500GB or so of pictures I’ll keep backed up on Amazon S3 which will cost around $50 per month.

Now if you really want to get fanatical, like I am, you can also get a fireproof safe and keep a 4th backup copy in there as well.  Hard drives are so cheap now it doesn’t hurt.  So to sum it up, Microsoft Sync Toy automatically copies any new pictures to my Drobo.  The Cloudberry Backup automatically uploads all new images to Amazon S3 overnight.  You would really have to try hard to find a way to lose images using this system.  I hope this helps!   Let me know if it does or if you have any suggestions below.

Understanding Manual Flash

There is a great video I found at CameraDojo.com explaining controlling manual flash. You have to understand the basics of shutter speed and aperture for this to mean anything, but it helps to simplify what is a really confusing subject.  When I’m using flash to actually light a scene, and not for fill light, I almost always shoot with the camera on manual and the flash on iTTL. This get’s me pretty close to what I want most of the time, but any time a camera has something on auto it’s going to give variable results. I always get close enough that with a little adjustment in Lightroom it’s perfect, but ideally it’s nice not to have to adjust a picture in post at all. I think I’m going to try setting my flash on manual more of the time and see if I can get my results even more consistent.

Nighttime wedding at Bay Watch Resort

I was worried because this ceremony started about 20 minutes before sunset at last weekend’s wedding at the Bay Watch Resort in North Myrtle Beach.  I’ve never tried to do family and couple portraits after dark.  Thanks to the fact that the hotel has some lights out back and my Nikon D700 has amazing low light capabilities, I thought I got some really unique and interesting shots.  It was fun try to push myself doing something different. I don’t want to go into it too much, let’s just say I will never work with Seaside Wedding Chapel again.  They brought their own “photographer” and “videographer”, I’m putting them in quotes.  The videographer, a guy with a camcorder in a bright orange shirt, stood near the front in the middle of the isle.  I tried to get him to move but he wouldn’t.  The officiant, I guess is used to just working with his guys, actually interrupted the ceremony to say I was getting in the way of his videographer.  I also had to try to work with their “photographer”, which the bride asked them not to bring.  Anyway, I’ll just say I can’t go through that again, please brides be careful about hiring all in one packages.  I’m glad everything worked out though overall with the pictures.  I hope you enjoy a few of the pictures below.

Things started out so nice, if I new the stress to come I might have run.

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Wedding at Marriott Resort and Spa, Myrtle Beach

Here are a few of the pictures from my wedding this past Sunday at the Marriott Resort and Spa at The Grande Dunes near the ocean in Myrtle Beach, that’s a long name for a location. The weather actually turned out to be perfect for the wedding. This couple was very easy to work with, I did engagement portraits with them previously that turned out really great as well.  There were actually a ton of pictures I liked, I tried to pick out a few to post on the blog.  I normally like my pictures really clean without a lot of silly Photoshop effects, the kind that I’ve noticed some photographers use to draw attention away from bad pictures.  If you see a short depth of field (blurry out of focus background) it’s being done in camera.  However one of the pictures below I used the Totally Rad Actions F-Zero action for a tilt shift lens effect.  It looks like something you might get from a Lens Baby without the trouble of using one, and I thought it really worked for that picture.  I hope you like the pictures, if you do don’t forget to click the Facebook like button above.

Kiss at Marriott Resort and Spa at Grande Dunes

Bridal portrait on stairs Marriott Resort and Spa at The Grande Dunes

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Love the 70-200 f2.8 Short Depth of Field

I’ve included some images below from last weekend’s wedding up in North Myrtle Beach that feature use of the Nikon 70-200 f2.8 lens.  The Nikon 24-70 f2.8 that I probably do 90% of my photography with is one of the best lenses ever made, however there is just something special about the 70-200 f2.8, when I’m in a location that I can use it.  Because of the focal length, I have to be typically outdoors with plenty of room to maneuver and typically for closeups, that is why it doesn’t get used all that much.  I hope you enjoy the images.

Listening to a really long wedding speech

There are more pictures from this event - Continue Reading . . .

Nikon FX Camera

I’ve finally made the move fully to the Nikon FX full frame sensor format camera. My D300 is a great camera, but I really want the low light performance of the full frame sensor.  I have both the Nikon 24-70 and 70-200mm ED lenses so I’ve been ready for full frame from that end for a while. I just never went ahead with the camera upgrade until now. If you are not familiar with the advantages of the FX format, one huge thing is the low light sensitivity.  This really comes in handy with reception pictures because the camera can almost shoot in the dark even without flash and still get a good image. This camera blows away what was possible in the film days. I’m looking forward to seeing what is possible.

Making a professional portrait using shallow depth of field

Example of short depth of field

Example of short depth of field

This picture might look a bit crazy, but I just wanted to point out how using a shallow depth of field can make a much more dramatic image.  The reason I decided to blog this, I had a client the other day asking me why in my pictures the background is really blurry and some other photographers had everything in focus including the background, and he of course liked my look.  So I thought I would briefly explain what is happening.   The effect you are seeing in this image is called a shallow depth of field.  As you see only a very small area of the image, ideally the eyes are in focus, and as you move into the foreground or background the focus quickly blurs.   A short depth of field is typically considered to be very desirable in a portrait because it highlights the subject and can make for a beautiful out of focus background or bokeh.

This image was taken with a Nikon f2.8 ED lens that zooms from 24-70mm.  This lens cost about $2000 and it’s very large and heavy, so it’s not something that the average person that doesn’t do this for work is going to want to buy and carry around.  I can’t explain to you all the physics of how a lens works, but all you really need to know if the lower the f-stop number, in the case of professional portrait zoom lenses it’s almost always f2.8, the wider the aperture and the shorter the depth of field.   The aperture is similar to our pupil, it expands and contracts to control the amount of light entering a lens.  If you want to learn everything about the aperture you can visit wikipedia.   Typically the larger a lens is the bigger this aperture opening can be and the more light the lens can focus on the sensor that records the image.

Diagram from Wikipedia of lens aperture

To get the effect you see in the image above, you need either a really expensive zoom lens like I was using, or a prime lens.  A prime lens is fixed, it doesn’t zoom.  For example a $100 50mm prime lens has an aperture of f1.8.  That means it can let in much more light and has even a shallower depth of field than my expensive zoom.  There are other features of a good lens that make the out of focus area or bokeh look nice, but you can get a fantastic looking image out of even a cheap prime lens as long as you don’t mind zooming with your feet.  I tend to prefer zoom lenses most of the time because weddings and family pictures can be so hectic and I’ve got to get the shot very quickly, but if you have the time and flexibility a prime lens will give some of the best images possible.

To sum it up, if you want beautiful images for cheap, get a DSLR and a 50mm f1.4 or f1.8 prime lens depending on how much you want to spend.  You will have a camera that can take images that rival just about anything.  If you’re a pro you really need to invest in the Nikon 70-200mm and 24-70mm ED prime lenses like I have in addition to primes.  This gives you the flexibility to zoom and get a short depth of field and low light sensitivity.  I think as my client mentioned, some photographers just don’t have the budget for good lenses, or if they have them they don’t know how to use them.  I hope this helps explain a bit how good lenses benefit an image.

Backup strategies for the wedding photographer

I just thought I would post some thoughts on things I’ve learned over the past couple of years about backup strategies. This is what seems to work very well for me.

When I first heard the saying, “A file doesn’t exist unless it is in 3 places” I thought that was overkill. But that is really something to live by, because you never know what will happen due to hardware failure or just user stupidity.

First of all I import all my original files onto an internal hard disk.   As soon as they are imported Carbonite begins doing an online backup of the images so I have a secure offsite backup.   Also every night any new pictures imported are automatically backed up to my Data Robotics Drobo which is similar to two backups in itself because of it’s data redundancy, see http://www.drobo.com for more information.  I don’t delete the original files off the memory cards immediately but wait until the following day when I know everything is backed up securely and I’ve looked at the images to make sure everything is good.  If you are really fanatical Lightroom also gives the option to copy the images to two locations on import, but with the system I have I don’t really do that anymore.  So at all times I have the working copies on my internal drive, the Drobo copy that is a double backup in itself, and the offsite Carbonite backup.

Another very important thing is to back up the Lightroom catalog.  Remember you don’t have to backup all the Lightroom cache files, but just the actual small catalog file itself. Lightroom backs this up once a week, but I can make hundreds of changes and adjustments to images that are only stored in the catalog in that time.  So I have my Acronis backup software make an automatic backup of the catalog every hour.  That way in a worse case I only lose an hour of work at the most.

This is what I do that seems to work pretty well.  Carbonite is slow, but it can also be a lifesaver in a worse case scenario.   Once because of importing some pictures to the wrong location and not realizing I didn’t have a backup, I would have lost them completely if Carbonite hadn’t automatically seen the files and made a backup.  You hope it never gets to that point, but you never know what is going to happen and an offsite backup is always a good idea.  Hope this helps.

New tool to get exact photo color accuracy

This is a really cool new tool if you want to make sure you have exact correct colors in an image.  It has a lightroom plugin that let’s you adjust each picture to perfect accuracy.  However sometimes you don’t want correct color temperature, balancing out a sunset can really ruin a picture.  I usually prefer using color temperature as an artistic tool rather than worrying about getting everything exact.



X-Rite: MSCCPP : ColorChecker Passport

Nikon D3S, Ultimate Wedding Camera

Digital Photography Review just did their typical exhaustive review of the new Nikon D3S. This is one incredible camera.  Since I’m not taking the camera on a safari in Africa and I don’t need the incredibly high fps, I keep hoping Nikon will make a similar upgrade to the D700 soon. A D700 replacement should have the same low light performance as the D3S in a lighter package.  There really isn’t anything right now that beats this camera for the kind of low light performance that wedding photography really benefits from.  If Nikon doesn’t upgrade the D700 soon I might just have to go for the D3S.

Just posted – Our Nikon D3S in-depth review: Digital Photography Review